Free UK freelance invoice template and generator
Fill it in, watch the invoice take shape and download the PDF. Prefer a blank one? Word, Excel and PDF are below.
You
Only if you trade under a business name.
GOV.UK asks for one with a business name. Leave it empty if it's your address above.
Your client
The invoice
When you did the work.
What you're charging for
Adds your VAT number, a rate per line and the VAT totals. Not registered? You don't add VAT. When to register
Net£0.00
VAT£0.00
Total£0.00
Add how you'd like to be paid, such as your bank details. Paid late? Try the late payment calculator.
instead and your client can pay it by card in a tap.
Type in the form. The paper follows.
Everything runs in your browser. Nothing you type is sent anywhere or stored.
For your own genuine sales.
Invoice ready.
Next time, send it from HelloNoa: your client pays by card in a tap and you see when it's opened.
Your invoice waits in this browser until you've made your account.
Blank templates
Prefer a blank one?
Word, Excel and PDF, with and without VAT. Fill them in on your computer or print them.
Not VAT registered
No VAT lines and no VAT number.
VAT registered
Adds your VAT number, a rate per line and the VAT totals.
What a UK invoice needs
- A unique invoice number
- Your name, address and contact details
- Your customer's name and address
- A clear description of what you're charging for
- The supply date and the invoice date
- The amounts and the total owed
- With a business name: that name and an address for legal documents
- If you're VAT registered: your VAT number, the VAT rate and the VAT charged
Sources
- GOV.UK: invoicing and taking payment from customers
- GOV.UK: VAT guide (VAT Notice 700), VAT invoices
- GOV.UK: when to register for VAT
You're responsible for what goes on your invoice and whether you charge VAT. General information, not tax or legal advice. HelloNoa isn't affiliated with HMRC.
Rules last checked 27 October 2026. For the full picture read what to put on an invoice in the UK.
Essential plan
Invoicing every month?
Essential is £15 a month + 20% VAT.
- Client portal: review, e-sign contracts, pay
- Politely chases late invoices
- Unlimited projects, clients & invoices
- Card payments: 1% fee, capped at £5
FAQs
Honest answers.
A freelancer at a desk throws both arms up while Noa waits at the edge of the picture with a rolled-up contract on its head.
What must a UK invoice include?
A unique invoice number, the invoice date and the date you supplied the work, your name, address and contact details, your customer's name and address, a clear description of what you're charging for, the amounts and the total owed. If you trade under a business name, add that name and an address where legal documents can be delivered to you.
Do I add VAT if I'm not VAT registered?
No. You can't charge VAT or show a VAT number until HMRC has registered you and given you a VAT registration number. You have to register once your VAT taxable turnover goes over £90,000 in any rolling 12 months, or as soon as you expect it to go over £90,000 in the next 30 days alone.
What is a supply date?
The date you delivered the goods or did the work. GOV.UK lists it separately from the invoice date, so put both on, even when they're the same day. If you're VAT registered, your tax point (time of supply) can be the invoice date or the payment date instead; VAT Notice 700 sets out when.
How should I number my invoices?
Every invoice needs a unique number. If you're VAT registered, HMRC wants a sequential number based on one or more series, so a separate run per year or per client is fine as long as no number is used twice.
How do I send the invoice?
Email the PDF to the person who pays your invoices and keep a copy for your records. If you're VAT registered, you have to keep copies of every invoice you issue, cancelled ones included.
More questions? See all FAQs or email us.
Chasing a late invoice?
See what statutory interest and fixed compensation an overdue invoice has earned, with the late payment calculator.
A freelancer lounges in a beanbag with a coffee and a phone while Noa, shaped like a stamp, hovers over the coffee table beside an invoice.
Less admin. More getting paid.
Replace your scattered tools with one connected studio.
Start free- Free to start
- No card needed
- Cancel anytime